Video Conferencing

Importance To The Court

A video arraignment solution provides benefits to all parties involved. Regardless of jurisdiction size or arraignment caseload, public safety agencies, departments of corrections, and courts throughout the country can benefit from video arraignment. The primary benefits include:

* Reduced security risks associated with transporting and handling defendants. Regardless of the distance which defendants must travel, security is always an issue of public concern when transporting inmates. Once removed from the physical confines of jail, defendants pose a potential safety risk to the public, court personnel, other defendants and law enforcement officers alike. Video arraignment eliminates the need to transport inmates from one location to another, removing the risk that inmates may create disturbances or harm other defendants or court and law enforcement personnel. Reducing this risk is the primary goal among jurisdictions considering video arraignment.

* Reduced overcrowding of courthouse holding facilities. With the increase in criminal cases, courts find themselves arraigning an increasing number of defendants. However, the capacity of courthouse holding facilities are now often insufficient to meet current demand. The result is an overcrowded, uncomfortable, and potentially dangerous situation.

* Improved custody conditions for defendants while they await arraignment. Video arraignment offers inmates the luxury of staying in jail without having to be in an overcrowded court holding facility. Inmates typically approve of video arraignment because it offers better custody conditions and allows them to avoid numerous body searches, handcuffs, and endless waiting periods in the court holding facility.

* Improvements in the overall efficiency of court proceedings. Inmates must be escorted from the holding facility once the entire courtroom is ready to convene. Often, these facilities are not close to the courtroom and the entire court (including the judge, bailiff, public defender, district attorney, etc.) are delayed for each arraignment. With fewer delays, the court is more efficient and can better manage its docket.

Additional benefits of video arraignment solutions include reduced tension levels among guards and prisoners, minimized delays, and the elimination of the co-mingling of accused felons with first-time offenders. Moreover, because video arraignment is just one of many applications for videoconferencing technology, courtrooms are finding additional uses for the systems. For example, Fulton County, Ga., utilizes its video arraignment system for bond hearings, court reporter translations, probation revocation hearings and child support hearings.

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Videoconferencing

Videoconferencing has been widely used in federal and state courts for more than a decade. While initially used for a limited number of purposes, primarily arraignments and first appearances (and in the federal courts for prisoner civil rights proceedings), this technology had demonstrated an excellent return on investment for a wide range of court activities. Traditionally, videoconferencing facilities in courthouses were dedicated rooms shared by judges, attorneys, and court staff for use in proceedings, depositions, and administrative meetings. More recently, videoconferencing has emerged as an essential element of integrated courtroom technology systems.

The use of videoconferencing as an in-court resource has become more common as familiarity with the systems, and significant improvements in system quality, have become evident to judges and litigants. The ability of building-wide networks to carry video telecommunications services to multiple locations within the courthouse opens a new chapter for this popular and cost-saving technology. Overcrowded jails and clogged court dockets are pushing courts to explore the use of videoconferencing to accelerate cases and reduce prisoner transport between jail and the courthouse. One step in the criminal justice process which can be addressed without hindering a fair hearing and eventual trial is the arraignment, when the defendant enters a plea. Defendants usually have to be transported from jails to the courthouse, costing governments money for transportation and security.

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Video Arraignment

Prisoners at the Brevard County Detention Center (Sharpes) and the John K. Polk Correctional Facility (Sanford, Seminole County) make their first appearances before a judge without ever leaving the facility. A video arraignment system is installed in the jail and in each of the Brevard County Courthouses, allowing prisoners to communicate with the judge as well as the Sanford courthouse and jail. According to the National Center of State Courts, there are some 200 video arraignment solutions installed in state court systems today. As video compression technology becomes even more affordable, interest in video arraignment will continue to increase. While each state has different statutes that may apply to the technology's use, a U.S. Supreme Court opinion cleared the way for courts to use video arraignment for first appearance felonies and for misdemeanors.

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PROBLEM:

Increased numbers of jurisdictions are seriously considering the feasibility of video arraignment, primarily because it addresses some of their most pressing problems in a cost-effective manner. The areas in which video arraignment can help save cost include:

* Inmate processing. The hours required for sheriff, police and corrections personnel to process the necessary paperwork and prepare inmates for transportation to court are substantial.

* Security. Agencies incur heavy expenses associated with providing security and supervision for inmates who are being transported from jail to the courthouse and back to jail. * Transportation. Actual costs associated with the transportation of inmates include costs of hiring a bus driver, operating a bus, gas and long-term maintenance of the vehicle itself.

* Court holding facility. The courts need to maintain holding facilities, provide uniformed officers for supervising prisoners, and post an officer in every courtroom in which an inmate is present.

* Release of Defendants. If a defendant is released during arraignment, the defendant must first be transported back to jail in order to process paperwork prior to being released. If this procedure is not completed before dinner time, the department of corrections also incurs the cost of providing the soon-to-be-released defendant with a meal, and the former defendant has to spend more time in the jail house.

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SOLUTION:

Basic components of a video arraignment solution include a two-way, full-motion color video system of closed circuit cameras, color monitors, audio systems and videotape systems. The most important component of the system, however, is an advanced networking infrastructure, often fiber-optic cable, that connects the courthouse with the jail. Once a video arraignment system is in place, inmates don't leave the jail for courthouse arraignment appearances. They simply appear on video for arraignment in courts located in a different physical location.

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Uses of Videoconferencing in the Courts

A flexible technique that allows users to search the active databases and access the system’s historical data.

Judicial Proceedings and Related Uses:

. Initial appearances and arraignments by consent
. Prisoner civil pretrial proceedings
. Other civil pretrial proceedings
. Witness testimony in trials
. Sentencing hearings upon consent
. Other criminal pretrial matters upon consent
. Depositions .Probation interviews
. Attorney/client conferences
. Appellate oral arguments
. Remote participation by judges in appellate panels
. Settlement conferences.

Administrative Uses Between Courthouse Locations:
. Judges meetings .Judges committee meetings
. Clerks office staff meetings
. Management meetings
. Job applicant interviews
. Circuit-wide training
. Brown bag luncheons
. Local rules committee meetings
. Staff participation in national conferences and seminars

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TRADEMARK NOTICE

All products mentioned above are protected under their own respective trademark(s).

Real Time Reporting	Evidence Presentation	Other Technologies
Legal Research	Secure Systems	Video Conferencing

 

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